In 2013, the Pennsylvania Department of State issued a consumer alert regarding fraudulent notices and solicitations being sent to businesses in Pennsylvania from at least two different companies: the "Pennsylvania Corporate Compliance Company" and the "Corporate Records Service." These notices and solicitations are specific examples of scams that are attempting to fraudulently obtain money and information from entities incorporated or doing business in Pennsylvania and may again be in circulation in 2014.
One should also keep in mind that, although many states require annual reporting for entities either organized or qualified to do business in that state, there is no annual reporting requirement in Pennsylvania for corporations and limited liability companies. The rules in other states vary widely. Although certain notifications requesting corporate information may be legitimate and part of the required record-keeping rules of a given state, it would be in an entity's best interest to consult with an attorney before complying with the demands of any notice, even if it appears to be genuine.
If your business or entity receives a notice or solicitation requesting the submission of shareholder information, meeting minutes, or any other corporate records, you should contact Patricia Farrell, Jay Mangold or any other Meyer, Unkovic & Scott attorney with whom you have worked before responding to the solicitation.